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Covert Word Documents To PDF Using Google Docs

March 2, 2011 by bharath

These days, most of the users including organizations prefer to save or export their office documents created using various Office suites like Microsoft Office or OpenOffice etc. as PDF (Portable Document Format) files. This is because when you save it in other typical document formats, some of the elements in the document may not render properly when you open it with Office suit other than the one using which it is made, so it may not look the same on all the computers running on different platforms or using different types of office suits. There are plenty of tools available both online and offline to export the documents into PDF format. In fact, we had earlier written about how to covert Word and Excel documents into PDF using Microsoft Office 2010.

Now let’s me introduce you a not-so-known feature in Google Docs that lets you save any document as PDF.

1. Upload your Word document to Google Docs.

2. Open the document and you click on the “File” in the menu bar.

3. Under File > Download as ; choose PDF to save the document as PDF and download to your computer.

Google docs download as PDF option

Sync Microsoft Office To Google Docs

March 1, 2011 by bharath

Office Google Docs Sync

Google Docs has got into much fame because of its cloud based approach it has adopted. Advantage with cloud based services (when it comes to working on documents in particular) is that you can increase your productivity by means of collaboration, meaning that all of your project mates can work on the document simultaneously syncing each others’ piece of work on the same document collectively to complete the document. Google Docs is very much about increasing the work efficiency by offering collaboration. What if this kind of collaboration comes to the world’s most popular office suit, the Microsoft Office? It can’t get any better, right?

Yes, Google is now offering a plugin called Google Clod Connect for Microsoft Office which lets you collaborate with other editors of your Office document, directly from the Microsoft Office. The plugin allows you to quickly share, backup and sync Microsoft Word, PowerPoint and Excel documents with other co-workers. If the co-workers also install this plugin, they can also directly work from their MS Office document and it will be synced automatically with the other workers.

>> Once you download and install the plugin, a new toolbar will be added to your Microsoft Office document. Click on the “Login” button to sign in with your Google account.

Approve access to Google account

Approve access Google account settings

>> You can also choose the default sync settings for a new document:

Global settings for google cloud connect

>> And once you have granted the permissions, you will see a green “Success” icon

inside your Office document. You can now work on your document simultaneously with other workers directly from the Microsoft Office.

Watch the below video to see how the plugin works in Microsoft Office.

[via]

Google Docs Launches “Server Clipboard” Feature

February 18, 2010 by bharath

Google is testing a new feature in Google Docs called “Server Clipboard”.

As of now, it’s not available in every account, or it may be the case even though if it’s active for your account you may not actually spotted the small “clipboard’ symbol just after the “undo” and “redo” buttons.

Server clipboard button in Google Docs

What Does This Mean?

It’s like a normal clipboard that we use in our PCs but the difference here is that, the contented copied in this clipboard gets stored on Google servers (Basically it’s a server-side clipboard based a.k.a “cloud clipboard” that lets you copy and paste items from one PC to another).That means this data would be available to all the Google applications like Gmail, Google Calendar or Google Docs.

It also also you to copy multiple items from Google docs.You can actually see all the items you have copied in “Server Clipboard” from its menu.Server clipboard is offering both HTML and plain text formats for copy/paste.Also the text that you have copied in the Server Clipboard will exist on Google’s servers for 30 days.You use “Clear all items” to delete all items present currently in the Server Clipboard.

Server Clipboard Copied Items2

There’s also a separate Google help article has been made available for “Server Clipboard”.

While you can refer to the above help article for more about this feature, we are here quoting the procedure to use the Server clipboard in Google docs from that article.

STEPS:

Select what you’d like to copy. Click the Server clipboard menu that appears in the toolbar of your document.
Click Copy selection to server clipboard.
In the destination document, click the server clipboard menu; you’ll see the selection that you previously copied. If you copied multiple things, you’ll see a list of the items you’ve recently copied.(Refer to the screen shot in this post)
Place the cursor where you want to paste the content. (Currently you can paste it in Google Docs only, but we can expect Gmail support soon)
Click the Server clipboard menu.
Select what you want to paste. Depending on your selection, you’ll see different formats that you can choose from to paste what you’ve copied (for example, HTML or plain text).
Select a format.